How to Hire an Administrative Assistant for Lawn Care

It can seem impossible to know how to hire an administrative assistant for lawn care that’s the right fit for your business.

However, with the pro steps and strategies provided in this article, you’ll discover how to hire an administrative assistant for lawn care using:

• An effective job description
• The right job boards and platforms
• A compelling employee referral program
• Adequate assessments to properly evaluate candidates
• Open-ended questions to assess the candidate’s soft skills
• The right compensation and benefits to hire and keep top local talent
• The best lawn care software to find and keep the best administrative assistants

By the end of this article, you’ll know how to hire an administrative assistant for lawn care and keep them happy in your business for many years to come.

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1. Write an Effective Job Description

With the right job description, you can attract the most ideal candidates for the position.

Plus, writing the best job description is simple. For example, take a look at a few of the main items to include in effective job description:

• Role summaries
  • Skills, activities, qualifications, and responsibilities
• Important details
  • Culture, benefits, company vision statement, company mission statement
• Additional details to consider
  • Salary range, who the position reports to

Also, since 52% of job seekers say job descriptions impact their decision to apply, it’s crucial to explore the most effective ways to optimize your job postings.

2. Select the Right Job Boards and Platforms

Finding the right job boards and platforms to promote open positions in your business is vital in getting great candidates to apply.

For instance, here is a current list of a few of the best job boards to consider posting on:

• Indeed
• Glassdoor
• Google for Jobs
• Monster

Additionally, there are a few niche administrative job boards to consider:

• IAAP
• AdministrativeJobs.com
• iHireAdmin
• AdminCrossing

Plus, in addition to posting on the right job boards, it’s also important to consider organic and paid social media ads for job postings.

For example, here are a few great social media platforms to consider for both organic and promoted posts:

• Facebook
• Instagram
• LinkedIn
• Twitter

3. Implement an Employee Referral Program to Find the Best Candidates

By implementing a great employee referral program, you can find the best, most trustworthy additions to your team.

Plus, the best employee referral programs are often the simplest.

For example, you can offer employees a generous bonus incentive after a successful referral has been employed for 90 days.

Remember, just like client referrals typically will refer similar clients, employee referrals generally will refer similar employees.

Which means, your best employees are often the best referrers.

4. Administer Adequate Assessments

When hiring an administrative assistant for lawn care, it’s essential to administer adequate assessments to ensure they have the required skills for the position.

For instance, these are a few assessments to consider:

• Typing
• Software tasks
• Email composition
• Meeting scheduling
• Written assessments
• Customer-facing role-playing

Likewise, an office manager will require all of these skills in addition to skills relating to:

• Organization
• Communication
• Problem-solving
• Time management

5. Provide Open-Ended Questions to Assess Soft Skills

Oftentimes, administrative assistants must solve problems while maintaining the utmost professionalism. As a result, you’ll need open-ended questions to assess these soft skills.

For instance, here are a few hypothetical scenarios you might present:

• What would you do if a client emails a complaint about a specific employee?
• What would you do if an angry client calls to cancel their services without providing an explanation?
• How would you resolve a situation with a disgruntled client who’s unhappy with their services and refuses to pay their invoice?

Remember, when compiling a list of hypothetical scenario questions for administrative assistant candidates for lawn care, it’s important to include realistic situations they might encounter.

You can include real problems you’ve had in the past, or you can make up potential problems they’ll likely face.

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6. Offer Competitive Compensation and Unique Benefits

While competitive compensation and unique benefits aren’t necessarily the most important job aspects for candidates, they’re still a high priority.

After all, the top local talent will likely choose the competition if your offerings aren’t competitive enough.

In addition to offering a competitive wage, it’s also important to offer unique benefits, such as:

• Sick time
• Flexibility
• Gift cards
• Paid holidays
• Life insurance
• FSAs or HSAs
• Health insurance
• Flexible schedules
• Paid medical leave
• Retirement accounts
• Education assistance
• PTO (i.e. paid time off)
• Free snacks and drinks
• Company events (e.g. cookouts, parties, etc.)
• Simple, public incentive program accessible to everyone

While you don’t have to offer all of these incentives, these are a great starting place in attracting and keeping the best administrative assistant for lawn care.

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7. Attract Top Local Talent With the Best Lawn Care Software

When your business utilizes the best lawn care software, it simplifies, streamlines, and maximizes job efficiency for everyone.

As a result, great administrative assistants in the lawn care industry will be attracted by software that allows them to maximize job efficiency and perform tasks to the best of their ability.

The #1 lawn care software streamlines your administrative assistant’s everyday tasks with:

• Instant bulk invoicing
• Automatic QuickBooks sync
• GPS and job status tracking
• Automatic same-day payments
• Easily accessible client accounts from anywhere
• Automations for simplified marketing and communication
• Smart Maps for automatically optimized routes and over-the-phone estimates

With Service Autopilot, you can easily maximize your entire team’s potential, and attract the administrative assistant for your business now!

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Now You Know How to Hire an Administrative Assistant for Lawn Care

As you explore how to hire an administrative assistant for lawn care, it can seem impossibly challenging to find the right applicant.

However, these pro strategies will help you find and hire the best candidate in no time.

Finally, you know how to hire an administrative assistant for lawn care and can:

• Finding and hiring the most ideal candidates for the position
• Keeping the new hire happy in your business for many years to come

Use these effective steps and strategies to begin hiring the best administrative assistant for your lawn care business today!

Related: 5 Features Your Lawn Care Software Doesn’t Have

Originally published Dec 8, 2022 7:00 AM